In this topic

• Introduction
• Set Up Leave and Expense Management
• Add Authorities
• Set Up Employee Payments
• Set Up Super Payments
• Configure General Ledger Integration

Introduction

Congratulations on running your first payroll in Ready pay (powered by ePayroll).

This guide is designed to help you (as a first time Ready pay (powered by ePayroll) employer) understand what you should do now.

Set Up Leave and Expense Management

Leave and Expense Management allows your employees to apply for time off or a reimbursement of expenses within the payroll system. Their manager can then approve the time off or expenses electronically.

If you want to use Leave and/or Expense Management, you can set this up either before or after your first payroll.

For more information about Leave and Expense Management and how to configure it, refer to the Introduction in Leave & Expense Management help topic.

Add Authorities

Typically, there are other people within your organisation who might need to have access to the payroll system. For example:

• Your accountant
• The owner of your business (if it’s not yourself)
• Your CFO
• Another payroll person

To learn how to configure additional administrators/authorities, visit the Adding a New Authority help topic.

Set Up Employee Payments

If you would like Ready pay (powered by ePayroll) to manage the payment of your employees, you will need to apply for a Transaction Negotiation Authority (TNA) through your bank. A TNA is special arrangement with your bank which allows payroll bureaus such as Employgroup to initiate payroll related payments on your behalf.

To set up a TNA, you’ll need to:

• Contact your Relationship Manager at your bank to obtain your banks TNA Application Form.
• Contact our support team to obtain our organisations bureau details.
• Lodge your completed application with your bank.

After your bank has processed your application, they will notify us, our bank and you of the details of the TNA. This process can take 4-6 weeks.

A TNA is also required if you would like us to make your Payroll Tax Payments and/or your PAYG Payments.

NOTE: If you bank with Westpac, you may be able to apply for a Transaction Activity Cap (TAC) rather than a TNA. Talk to your Westpac Relationship Manager for more details about the difference between a TNA or TAC and which is better suited to your needs.

Set Up Super Payments

Ready pay (powered by ePayroll) is able to manage your Superannuation Payments for you. Super payments are debited from your bank account and paid to each employee’s super fund using our Superstream compliant fulfilment service.

Super payments can be made on either a monthly or quarterly basis. Monthly superannuation payments are typically made around 7 days after the end of the month. Quarterly payments are typically made around 18 days after the end of the quarter.

We make the super payments based on the transactions that have been processed in the payroll system, so can largely reduce your organisation’s involvement in processing super for your employees.

To enable superannuation payments, you’ll need to:

• Contact our support team to obtain a Direct Debit Authority form.
• Return your completed Direct Debit Authority form to us by email and also advise whether you would like your super to be paid on a monthly or quarterly basis and whether there are any contributions in the system which you have already paid.

After superannuation payments have been enabled, we will:

• Send you a Fulfilment Debit report before we debit your bank account which advises you how much super will be debited and where the super will be paid.
• Debit your bank account on the date specified in the Fulfilment Debit Report.
• Forward the debited superannuation amounts and a remittance advice to the super funds immediately on recieving them.

NOTE: All clients recieve a Fulfilment Liability Report in their Month End Reports. The Fulfilment Liability Report outlines the calculated super for that month. To ensure the smoothest super payment service, this report should be reviewed (and any issues resolved) before the super payment process is initiated.

Configure General Ledger Integration

Ready pay (powered by ePayroll) allows you to map each of the payments within the payroll system to one of your General Ledger accounts. Using this information, a CSV file can be produced which shows your journal entries for a particular payroll. There are also some accounting systems with which we have API integration.

For more information on configuring General Ledger Integration refer to the Introduction in General Ledger help topic.