In this topic

• Introduction
• When an Authority Leaves your Organisation
• When an Authority has not left your Organisation but doesn’t require Authority access any longer

Introduction

This topic describes how to remove an authority from the system.

This process becomes relevant when an Authority leaves your organisation or when an Authority is staying within your business but should no longer have access to payroll related data.

When an Authority Leaves your Organisation

When an Authority leaves your organisation, there are two ways that their access can be revoked:

1. By making their Authority record Inactive - This method is used when an Authority is not also an employee of the organisation
2. Automatically when their termination is process - This method is used when an Authority is also an employee of the organisation

To make an Authority record Inactive when the Authority is not an employee:

1. Go to the Administration -> People screen
2. Locate the Authority record that needs to be made Inactive
3. Hover your mouse cursor over the Edit button next to the Authority name
4. Click Personal Details from the fly out menu
5. Click the Mark as Inactive button at the bottom of the screen

To make an Authority record Inactive when they are also an employee you simply need to process their Termination through a payroll. Any Authority access that the employee has will be automatically revoked, however, the employee will still be able to log in to view their Employee Self Service portal if they have the relevant web roles.

When an Authority has not left your Organisation but doesn’t require Authority access any longer

When an Authority has not left your organisation (so needs to keep an Active employee record), you can remove their Authority access by using the instructions on the Editing an Authority help topic to edit their Web Roles and Contact Roles.

All Authority web roles/contact roles should typically removed in this scenario.